Project Management & Logistics

• Budget/Finance
• Team members
• Who's doing what
• Research for pre-production
• Time management

Logistics: Complex process of organising resources for production. This includes getting:

• Personnel- e.g. graphics designer/clients argue over the work 
• Props
• Production equipment
• Locations- e.g. studio or production site- trying to move from different location
• Transportation- e.g. cars or vans-struggle to get to set
• Care on location

Call Sheet:

•Used each day on production

•Ensures everyone on set knows what the goals for the day are, where they’re based, when they’re required to be there and what each individual’s role is

•Helpful because it clarifies goals for day in one, simple sheet which can be circulated amongst everyone

•Lists all resources and logistical details as well as creative aims (e.g. shot numbers to be filmed that day)

     

Logistics:Forms:

•Used to gain permission for a variety of resources.

•Besides the ones listed below, there may also be a clearances form (to get permission to use copyrighted audio or video) plus many others

•Known as release forms as the individual releases their claim over their likeness, property or ideas by signing

•However, most media productions require:

-Individual Release Form (for individuals working on a project, to sign over the rights to their work and/or intellectual property. Often in an employment contract)

-Consent Form (for all people who appear in production – be they actors employed for the project or members of the public who are perhaps in the background, but with a visible face or audible voice. Note – under 18s require permission from a guardian)

-Location Form (for all locations used in the film a form must be completed to not only grant access but also to appear on camera. Some buildings are subject to copyright law, which makes this form even more important)

Project management tools:

Simply a tool which allows a production company to co-ordinate the smooth operation of all resources on a media project. These are split into three key categories:

•Spreadsheet

•Production Schedule

•Project management software/web app

Gantt chart - Designed by mechanical engineer Henry Gantt in 1910, the Gantt chart has had a relatively long run as a project management tool. A Gantt chart uses horizontal bars to illustrate project completion dates, progress, and milestones and dependencies.

    Production Schedule :

•Timetable, which looks like a calendar

•Easy to allocate resources and especially time

•Easy to refer to and update

•Very useful to establish linear nature of project and understand dependencies

Yamdu:

1.What is Yamdu?

Yamdu is a web application combining the individual tools for all departments and stages of a film production.

2.Who is Yamdu aimed towards?

Yamdu is the central platform for all crew members, providing information in a fast, simple and efficient way. Make the most of your data and ensure efficient teamwork. Save time and effort by avoiding redundancies and mistakes and keep an eye on all of your projects. Master your film production management with Yamdu.

3.What features are offered by Yamdu?

Announcements, crew management, tasks, project calendar, document management, finance etc.

4.How is it specifically tailored to Film & TV production?

It's time to have less on your mind. Yamdu is a web application combining the individual tools for all departments and stages of a film production. Yamdu is the central platform for all crew members, providing information in a fast, simple and efficient way. Make the most of your data and ensure efficient teamwork. Save time and effort by avoiding redundancies and mistakes and keep an eye on all of your projects. Master your film production management with Yamdu.

5.How much does the service cost and what are the differences between price plans?

Prices are between 5€, 9€ and 39€ per month excluding VAT with the cheapest being for development the middle price being for academic and the mostly costly being for advanced.

Media SWOT analysis:

Strengths:

·      Combines individual tools for all departments and stages of film production

·      It’s a fast, simple and efficient way.

·      Makes most of your data and ensures efficient teamwork

·      Saves time and effort by avoiding redundancies and mistakes and keeps an eye on all of your project

Weaknesses:

·      There’s, lots of tools and it can get confusing.

·      There’s, lots of different settings, which can make it difficult to understand.

·      Costs money to have Yamdu

Opportunities:

·      Different and innovative way to do it.

·      Allows creativity to be shown

·      It allows all work to be done quickly which is a different way of working

Threats:

·      Since its on one cloud there isn’t a backup for it, which could be bad.

·      It isn’t largely known and doesn’t get noticed a lot.